Job Identification

Finance and Administration Department

Finance and Administration Manager

Job Title

Logistics Officer

Supervise Title:

Finance and Administration Manager

Job Purpose

Under the supervision of the Finance and Administration Manager, the Logistics officer is in charge of the store management, Fleet management, Office management.

Key Job Responsibilities

Functions

Tasks

1. Develop regular inventory for the store management.

• Maintain accurate records of inventory levels.
• Monitor stock levels to ensure they meet demand without gap or excess.
• Coordinate with suppliers to ensure timely replenishment of stock
• Track shipments and ensure they reach their destination on time.
• Oversee the storage of materials and products.
• Organize the layout of warehouses for efficient space utilization.
• Ensure the safety and security of goods within the warehouse.
• Process purchase orders and sales orders accurately.
• Ensure timely order fulfillment and delivery.
• Resolve any order-related issues or discrepancies.

Quality Control:

• Inspect incoming and outgoing goods for quality and accuracy.
• Implement quality control procedures to minimize errors and defects.

Documentation and Compliance:

• Maintain proper records of receipts, and inventory.
• Ensure compliance with relevant regulations.
• Evaluate the performance of suppliers and logistics service providers.

Continuous Improvement:

• Identify areas for process improvement within the logistics function.
• Implement best practices to enhance efficiency and reduce costs.
• Identify potential risks in the supply chain and develop mitigation strategies.
• Plan for contingencies in case of disruptions or emergencies.
• Communicate with customers and resolve any logistics-related inquiries or issues.

3. Software Utilization:

Use logistics and inventory management software systems to track and manage inventory, shipments, and orders.

2. Coordination of the office transport

• Plan and schedule transportation services to align with the delegation’s itinerary and agenda.
• Ensure the transport safety and security of delegation members during their travels.
• Manage all necessary documentation, including routing slips, Purchase orders and Routing/itinerary slips
• Coordinate transportation operations for the delegation, including airport transfers, ground transportation, and travel within the destination.

3. Efficiently manage the office and safeguard its layout.

• Assisting and overseeing the cleaning staff team to ensure that the office, and the entire WOC is regularly cleaned and maintained.
• Scheduling and coordinating routine cleaning, such as vacuuming, and sanitizing common areas, restrooms, and kitchen facilities.
• Addressing employee concerns or requests related to office facilities.
• Managing the maintenance and repair of office equipment, fixtures, and infrastructure.
• Ensuring meeting rooms settled in line with company calendar.

Job Qualification

Required Education Qualifications

• Bachelor’s degree in sales and Marketing.
• Bachelor’s Degree in business administration
• Logistics management
• Any other relevant experience
• Able to manage work pressure as well as having the ability to with a minimum supervision and meet the company expectations. Experience and knowledge in treasury management

Relevant Experience

­ At least 2 years of working experience

­ Experience to apply fundamental concepts and principles of a professional discipline.