Job Description

Posted 4 months ago

Key/Major responsibilities:

• Responsible for inspecting, receiving, recording and stocking all incoming items ordered for vehicles, equipment, and field work.
• Ensure general store management in the WPA, including the inventory of assets and other materials in the WPA office, while maintaining accurate inventory records using the inventory management systems provided by the organization.
• Conduct regular stock checks and reconciliation.
• Ensure all storage and handling practices follow LWI inventory guidelines.
• Manage returns and report damaged or missing items.
• Responsible for tracking, receiving, and stocking all food items ordered for WPA office use.
• Perform any other work-related tasks assigned by the supervisor.
• Verify deliveries against purchase orders and report discrepancies or damage.
• Maintain stock levels and conduct regular inventory checks.
• Issue materials to site teams based on approved requests or Material Requisition Forms.
• Manage inventory of office consumables (stationery, printer supplies, cleaning materials, etc.).
• Coordinate the distribution of office supplies to staff based on requests and approvals.
• Monitor usage trends and request replenishments before stockouts.
• Maintain cleanliness and organization of store.
• Prepare monthly inventory reports for both project and office materials.
• Coordinate with procurement and finance teams for inventory audits.
• Assist in documentation related to goods received notes, stock issue forms, and asset registers.
• Ensure the safe handling and storage of potentially hazardous materials while ensuring compliance with organizational policies and donor guidelines.
• Store materials in appropriate, secure locations with proper labeling and arrangement, while supporting asset tagging and fixed asset record updates.

Minimum job requirements

• Bachelor’s degree or pursuing a Bachelor’s studies in Finance, Accounting, Procurement, or any other related field.
• Minimum 1-3 years in a similar Storekeeping role.
• Experience working in an infrastructure project (preferably water or WASH-related projects) is an added advantage.
• Familiarity with inventory software or MS Excel, and basic data entry.
• Ability to lift heavy items.
• Able to use other Microsoft Office products (Word and Power Point).
• Ability to manage high demanding workload and prioritize deadlines.
• Self-driven, being able to work remotely.
• Strong organizational and time-management skills.
• Attention to details.
• Communication and teamwork.
• Problem-solving abilities.
• Strong communication skills in English and Kinyarwanda.
• Inventory control and documentation.
• Attention to safety and cleanliness.
• Data accuracy and reporting.
• Reliability and punctuality.
• Ability to work under pressure.

How to apply:

Qualified candidates can submit a cover letter and a resume (CV) with details of qualifications and work experience including three (3) referees, with their telephone and email contacts; one of them should be the candidate’s church leader, a previous or current supervisor; attach copies of academic documents (degrees and other relevant certificates). All offers of employment are made contingent upon the successful completion of all applicable background checks. Applications should be submitted via this email: lwirwandarecruitment@water.cc. Please submit your application in one single PDF format document and put your name followed by the position applied for. Also, mention the position applied for in the subject line. The deadline for receiving applications is Sunday 8^th June 2025.